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Exhibitor Giveaway and Activity Submission

Using the form below, please provide details about the items and activities you plan to offer at your conference stand. This helps us ensure compliance with the conference guidelines and approval by the medical research governors.

For more information regarding the MedTech regulations please see the following link: medtech-europe-code-of-ethical-business-practice-2022.pdf

Please note: all fields are required to ensure correct assessment.

The Deadline to submit these details is the 2nd August 2026.

ASCNUK26 Committee/MedTech Exhibitor Stand Approval

Exhibitor Information

Company/Organisation Name *

Contact Person Name *

Contact Person Name

First Name

First Name

Last Name

Last Name

Contact Person Email *

What will you be providing at your stand? *

Activities

Giveaway items

Both

Description of Item/Activity

Please complete the below form – you will be able to ‘add’ a separate section for each individual item or activity

What do you intend to provide at your stand? *

Giveaway Items

Activity

Please describe the item or activity you intend to provide. *

Is this item or activity educational in nature? *

Yes

No

Please see comments box below.

If yes, please describe how it is educational. *

If no, please detail the benefit of providing this item or activity. *

Is this item or activity sustainably sourced or environmentally friendly? *

Yes

No

Please see comments box below.

If no, please provide appropriate reasoning for providing the item or activity. *

If yes, please describe how. *

Is the activity or giveaway contained within your allotted stand area? *

Yes

No

If no, please describe how this will work. *

Will the activity/item create any noise or disruption to other attendees? *

Yes

No

If yes, please describe how the activity or item will create noise and disruption. *

Consumables

Will you be providing consumable items (e.g., cakes, sweets, coffee, drinks) at your stand? *

Yes

No

Have you completed the Hilton Birmingham Metropoles Health and Safety Form and included all the detail around Food/Beverages being supplied? *

Yes

No (please be aware we are not be able to sign off on any food and beverage giveaways until the venue have approved)

Please specify the items *

Are you are aware of the allergen information and able to communicate this with delegates? *

Yes

No

Please confirm that no alcoholic beverages will be provided: *

By ticking this box, I confirm that no alcoholic beverages will be provided at my organisation's ASCN UK 2026 Conference Exhibition Stand.

Marketing Materials

Will you be distributing marketing materials (e.g., pens, booklets, bags) at your stand? *

Yes

No

Please list the types of marketing materials you will provide. *

Competitions, Prizes, and Draws

Will you be running any competitions, prize giveaways, draws, or raffles? *

Yes

No

If yes, please provide details of the competition or prize. *

If you are human, leave this field blank.

Association of Stoma Care Nurses UK (ASCN UK)
Registered Charity in England, UK: Charity Number: 1043897

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